Ronyx TMS
HR & TXDOT Compliance
Track driver qualification files, TXDOT/FMCSA compliance, and document expirations.
TXDOT/FMCSA Compliance Command Center
Live Status: 🟢 42 Compliant | 🟡 6 Expiring Soon | 🔴 3 Non-Compliant
Last Scan: Today 06:00 AMNext Audit Due: 07/15/2024⚠️ Active Alerts: 2 drivers suspended, 1 medical card expired TODAY
3
NON-COMPLIANT
CANNOT DRIVE
6
EXPIRING ≤7 DAYS
2 Medical, 3 CDL, 1 MVR
42
FULLY COMPLIANT
Good to drive
100%
AUDIT READY
🚨 Required Actions (Today)
D. Perez - Medical Card Expired
Medical card expired 05/17/2024. Driver is SUSPENDED.
J. Smith - CDL Expires in 5 Days
CDL expires 05/22/2024. Renewal not started.
Driver Compliance Status
| Driver | CDL | Medical | MVR | Drug Test | Training | Overall | Actions |
|---|---|---|---|---|---|---|---|
| D. Perez SUSPENDED | VALID Exp: 06/15 | EXPIRED 05/17 | VALID | CLEAR | DUE | NON-COMPLIANT | |
| J. Smith | 5 DAYS Exp: 05/22 | VALID | VALID | CLEAR | CURRENT | EXPIRING | |
| L. Owens | VALID Exp: 09/14 | VALID 12/10 | VALID | CLEAR | CURRENT | COMPLIANT |
📁 Bulk Document Processing
Drag & Drop Driver Documents Here
The system will automatically:
- ✅ Identify document type (CDL, Medical, MVR, etc.)
- ✅ Extract expiration dates with OCR
- ✅ Match to correct driver
- ✅ Update compliance status automatically
Supports: PDF, JPG, PNG. Max 50 files, 10MB each.
Processing Queue (1 files)
perez_medical_card.jpg→ Matched: D. Perez (Driver #12)
📋 One-Click Audit Package
Package will include:
- 📄 Cover sheet with compliance summary
- 👤 Per-driver compliance checklists (42 drivers)
- 🩺 Medical certificates with expiration dates
- 🪪 CDL copies with verification stamps
- 📊 6-month HOS logs for each driver
- 🧪 Drug test results (pre-employment & random)
- 📈 Training certificates and completion dates
- 🔗 Digital verification links for each document
⚙️ Compliance Rules Engine
Suspend driver if medical card expiresAlert at: 90, 30, 14, 7, 1 days
Require new MVR every 12 monthsAlert at: 11 months, suspend at 12
Driver Compliance Mobile
⚠️ 3 non-compliant drivers
🟡 6 expiring this week
🚀 New Driver Onboarding (Step 1 of 5)
📝 Basic Driver Information
📄 Required Documents
📱 Mobile Data Capture
🔳 Driver QR Check-In
Drivers scan QR code at yard entrance to log arrival, verify docs, and view briefing.
QR code preview placeholder
📸 Instant Document Capture
📥 Import Existing Data
📋 Excel Template
Download our template, fill it out, upload back:
🤖 AI-Assisted Data Entry
📄 Smart Document Processing
AI extracts license numbers, expiration dates, and driver data automatically.
🔄 Pattern Recognition
Auto-suggests training, pay rates, and equipment based on similar drivers.
👤 Driver Self-Service Portal
📱 Driver Portal Preview
⚠️ Action Required: Medical card expires in 14 days
📧 Invite Drivers to Portal
⚡ Batch Operations
1. Select Drivers
Selected: 0 drivers
2. Choose Action
✅ Data Validation Rules
Date Logic CheckPrevent impossible date combinations and expired docs.ACTIVE
CDL Format ValidationValidate CDL numbers match state formats.ACTIVE
Duplicate PreventionWarn on duplicate CDL, SSN, or contact info.ACTIVE
🔄 Recent Validation Checks
Today 08:15Prevented duplicate CDL entry for D. Perez
Today 07:30Flagged: Medical expiry before hire date
Driver Profile Information
Driver NameTracked
Employee / Contractor IDTracked
Status (Active / Inactive / Pending)Tracked
Hire Date / Termination DateTracked
Position / RoleTracked
License Number & ClassTracked
License Expiration DateTracked
State of IssuanceTracked
Endorsements / RestrictionsTracked
Driver Contact InfoTracked
Required Driver Documents
Driver License (Front & Back)
DOT Medical Card
MVR (Motor Vehicle Record)
Social Security / ID Copy
TWIC Card
Passport / Work Authorization
W‑2 or 1099 Uploads
Employment Application & Resume
Driver File Checklist
Signature Forms (Drug/Alcohol, Handbook)
TXDOT / FMCSA Compliance Documents
DQF Checklist
Annual MVR Review
Road Test Certificate
Previous Employment Verification
Drug & Alcohol Clearinghouse Results
Pre‑Employment Drug Test
Random / Post‑Accident Logs
HOS Violations / Training Logs
Incident / Accident Reports
Training & Certifications
Orientation Status
Safety Training Records
HazMat Training Certificate
ELD / Logbook Training
Annual Refresher Dates
Trainer Signature
Upload Training Certificates
Document Management & Tracking
Upload Button for each categoryEnabled
Document Expiration TrackerEnabled
Compliance Status Bar (Green/Yellow/Red)Enabled
Auto Alerts for RenewalsEnabled
Search & Filter by Driver/Expiration/TypeEnabled
Reports & Export Options
Driver Compliance Summary Report
Upcoming Expiration Report
Non‑Compliant Driver List
Export to PDF / Excel
Audit‑Ready Folder Download
CDL & Medical Compliance
CDL copy uploaded
Medical examiner's certificate uploaded
Drug test (pre-employment)
Drug test (random)
Drug test (post-accident)
Safety training completed
FMCSA Clearinghouse consent record
Equipment & Assignment Tracking
Payroll & Benefits
Overtime tracking
Safety & Incident Records
Legal & Compliance Documents
Signed employment contract
Non-compete / confidentiality agreements
Background check completion
Drug/alcohol policy acknowledgment
Driver handbook acknowledgment
Performance & Reviews
Recruiting & Onboarding
Pre-hire checklist complete
Offboarding
Final paycheck issued
Optional Add‑Ons
Link to TXDOT Portal / ClearinghouseOptional
Digital Signature SupportOptional
Auto‑Reminders 30/60/90 days before expirationOptional
HR Notes / Disciplinary Actions LogOptional
Driver Pay Rate / Classification RecordOptional